A receipt is what a shop gives a customer after being paid: proof that they paid, how much, and for what. The templates below are made for individuals and shops in Thailand that are not VAT registered. Download them for free, no sign-up.

Download the free receipt template

Receipt template, Excel (.xlsx) fill in the blue cells only; line amounts and the total add up by themselves
Receipt template, Word (.docx) every field can be edited; add your shop logo
Receipt template, PDF to print print it and fill it in by hand
See a filled-in example the example uses made-up data

When a receipt is due

Section 105 of the Thai Revenue Code says whoever receives money issues a receipt at once, every time, even if the customer does not ask. If the customer pays in instalments, each payment gets its own receipt.

A shop that is not VAT registered must issue one whenever a single payment is more than 100 baht, under the Revenue Department's stamp duty announcement no. 34.

What a receipt must show

Section 105 bis lists at least these 6 items on the receipt and its copy, in Thai:

The issuer's tax ID; individuals use their 13-digit ID card number
The shop or seller name
Book number and receipt number
The date it was issued
The amount received
Kind, name, quantity and price of goods priced at 100 baht or more

The customer's name and a signature are not on the list, but they help the customer use the receipt later, so our template has fields for both. Keep copies for at least 5 years.

Not VAT registered? Never call it a tax invoice

Section 86/13 forbids anyone who is not VAT registered from issuing a tax invoice; whoever does owes the tax written on it. So our receipt never says tax invoice and has no VAT line.

Source: Revenue Code, VAT chapter (Revenue Department, Thai)

A VAT-registered shop uses a receipt/tax invoice instead, which adds the section 86/4 items, such as the buyer's name, address and tax ID, and the VAT shown apart from the price.

How to fill in a receipt, step by step

Add your shop name, address, contact and tax ID
Number receipts in order, never skipping or repeating, for example book 1, no. RC-2026-0045
Add the date, the customer's name and the order number from the chat if there is one
Add one item per line and the shipping fee in its own cell; the Excel file adds up the amounts
Write the amount in words, for example one thousand two hundred fifty baht only
Add how it was paid, the date received and the transfer reference, then sign as the receiver

Example: a receipt for a chat shop order

This example uses made-up data. A customer orders 3 cotton shirts at 350 baht each and 1 scarf at 190 baht in chat, then pays by bank transfer.

Subtotal 1,240 baht, less a 40 baht discount, plus 50 baht shipping
Total received 1,250 baht: one thousand two hundred fifty baht only
Before you issue the receipt, check the money really arrived: how to spot a fake transfer slip

Can I send a PDF receipt in chat?

Yes. Thailand's Electronic Transactions Act lets electronic data that can be opened and keeps its meaning stand in for a paper document. Save the receipt as a PDF, send it in the chat the customer used, and keep a copy of every one for 5 years.

The Revenue Department's e-Tax Invoice by Email is for tax invoices from VAT-registered shops, not for receipts from shops that are not registered.

FAQ

What is the difference between a receipt and an invoice?

An invoice asks for payment and is not proof that the customer paid. A receipt comes after the money arrives. See the free invoice template

Can an individual issue a receipt?

Yes. Use your 13-digit ID card number as the tax ID.

Can I use a receipt without VAT?

Yes. A shop that is not VAT registered issues a receipt without VAT as usual: no VAT line, and never the words tax invoice. The template on this page is already a receipt without VAT.

Does a receipt need a signature?

Section 105 bis does not require one, but signing as the receiver gives the customer more confidence.

Can I use, edit or add my logo to this template?

Yes. Use, edit and print it for free in your own shop.

Summary

A shop that is not VAT registered issues a receipt for every payment over 100 baht, with the 6 items of section 105 bis, never calls it a tax invoice, and keeps copies for 5 years. Download the template above for free. Taking orders in more than one chat app? See orders in chat

Free Receipt Template for Thailand: Excel, Word, PDF