A delivery note goes with the goods when a shop sends them: what was sent, how many, to whom, and a line for the receiver to sign that everything arrived. Shops use it with company customers, large deliveries and credit sales paid later. Download the template below for free, no sign-up needed.

Download the free delivery note template

Delivery note template, Excel (.xlsx) fill in the blue cells only; the item count and amount add up by themselves
Delivery note template, Word (.docx) every field can be edited; add your shop logo
Delivery note template, PDF to print print it and fill it in by hand, with signature lines for sender and receiver
See a filled-in example the example uses made-up data

Delivery note, invoice and receipt: the difference

Delivery note: goes with the goods, as proof of what was sent and that the receiver got it all
Invoice: asks for payment, with a due date. See the free invoice template
Receipt: issued after the money arrives. See the free receipt template

A delivery note is a business document, not a tax document. A shop that is not VAT registered can use this template as it is, and must not call it a tax invoice.

Can one document be both the delivery note and the tax invoice?

Yes, for a VAT-registered shop in Thailand. The Revenue Department lets a tax invoice be combined with other business documents, such as a delivery note or an invoice, in one set, as long as it carries every item a full tax invoice needs:

the words 'tax invoice' where they are easy to see
the seller's name, address and tax ID
the buyer's name and address
the tax invoice number, and the book number if there is one
the name, kind, type, quantity and value of the goods
the VAT, shown apart from the value of the goods
the date the tax invoice is issued
any other wording the Director-General of the Revenue Department sets

If the tax invoice is not the first sheet of the set, it must say 'document issued as a set'. The items can be in Thai or English, but amounts must be in baht.

For an ordinary sale of goods, VAT is due when the goods are delivered, or earlier if the shop is paid, ownership passes or the tax invoice is issued first. That is why VAT-registered shops often issue one delivery note and tax invoice when the goods go out.

The files on this page are a delivery note only. A VAT-registered shop that wants to use it as a tax invoice too should have an accountant check the items first.

What a delivery note needs

Your shop: name, address, phone, LINE OA or email
The document: delivery note number, delivery date, and the purchase order or order number it refers to
The receiver: customer name, delivery address and phone
The items: item code, name, quantity and unit; prices are optional
How it was sent, and the tracking number if a courier carried it
Signature lines for the sender and the receiver, with the date received

How to fill in a delivery note, step by step

Add your shop name, address and contact details
Give the delivery note a number that never repeats, such as DN-2026-0035, and add the delivery date
Add the customer's purchase order number or your order number, so the documents can be matched
Add the receiver's name, delivery address and phone
Add the items one per line with quantity and unit; count the real goods before packing
Add how it was sent and the tracking number; if you deliver it yourself, write who delivered it
Print two copies: one for the customer, and one the customer signs for you to keep

Example: a delivery to a company customer

This example uses made-up data. A shop delivers 40 embroidered T-shirts, 40 printed mugs and 40 tote bags to a company customer against purchase order PO-0187.

3 items, 120 pieces in total
The customer signs and dates the copy the shop keeps
The shop sends the invoice afterwards, quoting this delivery note number

Send the delivery note in chat

Take a photo or scan of the copy the customer signed and send it in the customer's chat, to keep as proof
If the customer says something is missing, check the delivery note right away for what was sent
If the price is not agreed yet, start with a quotation: see the free quotation template

Questions people ask

Is a delivery note required every time?

The law does not require one for every delivery, but it gives you proof of what was sent and that the customer received it all. Company customers often ask for one before they accept a billing note.

What is a temporary delivery note?

A delivery note sent out first that is not a tax invoice. A VAT-registered shop must still issue the tax invoice on time, which for an ordinary sale of goods is when the goods are delivered.

What is a delivery note called in Thai?

ใบส่งของ. The Thai template is on the Thai page of this article.

Can I use, edit or add my logo to this template?

Yes. Use, edit and print it for free in your own shop.

Summary

A good delivery note says what was sent, how many, to whom, and carries the receiver's signature. A VAT-registered shop can make one document both the delivery note and the tax invoice if every item is on it. Download the Excel, Word or PDF template above for free.

Free Delivery Note Template: Excel, Word, PDF